Chain of Custody: Documentation That Survives a Legal Challenge
Chain of custody is the documented history of a piece of evidence: who had it, when, and what they did with it, from collection until it is presented. It exists to answer one question a defense attorney will certainly ask — can you prove this is the same data you seized, unaltered? If the answer is no, the evidence may be excluded regardless of what it contains. That outcome is the reason the paperwork matters. What the Record Must Contain Every entry documents a transfer or an action: Description of the item — make, model, serial number, capacity, distinguishing marks. "One laptop" is not a description. Who collected it , with date, time including time zone, and physical location. Cryptographic hash of the acquired image, recorded at acquisition. Every transfer — who released, who received, when, and why. Every examination — who accessed it, what was done, what tools were used. Storage conditions between transfers — which safe, which loc...